Issuing certificates of energy equipment operation activities

A certificate for energy equipment operation activities (hereinafter – the certificate) is a document confirming an entity’s readiness to operate energy equipment.

Certificates for the engagement in energy equipment operation activities shall be of the following types:

  1. For operation of electrical equipment (see the List of Electricity Equipment Operation Works);
  2. For operation of heat installations and turbines (see the List of Heat Installations and Turbines Operation Works);
  3. For operation of natural gas installations (see the List of Natural Gas Installations Operation Works);
  4. For operation of liquefied petroleum gas installations (see the List of Liquefied Petroleum Gas Installations Operation Works);
  5. For operation of oil and petroleum product installations (see the List of Oil and Petroleum Product Installations Operation Works).

The certificates are issued to the persons indicated in Article 2(1) of the Law on Energy: citizens of a Member State or another natural person who benefit from the rights of movement within the Member States conferred upon them by European Union legal acts, or legal persons established in the Member State or another organisation or a branch thereof (hereinafter – entities).

The certificates are issued to entities which comply with the following requirements:

  • Possess technological equipment, devices and other means necessary to perform the actions required for the operation of the electricity facilities;
  • Have technological, technical documents indicating the technical data of the operated energy facilities and recommended operation procedures;
  • Have work managers and specialists of the required qualification certified in accordance with the procedure laid down in Clauses 2 and 14 of Annex 16 of the Certification Rules for the operation of the energy facilities working in the entity under an employment contract when applying for the certificate and during the whole period of the operation of the energy facilities under the certificate issued;
  • Entities seeking to obtain the certificates for operation of heating and hot water systems of buildings must comply with the requirements laid down in Article 20 of the Law on Heat of the Republic of Lithuania.

The State Energy Inspectorate under the Ministry of Energy (hereinafter – SEI) shall inform the applicant, or by the latter’s request, send a confirmation of receipt of the application within 5 working days after the receipt of the application. The confirmation shall contain the information indicated in subparagraphs 27.1–27.3 of the Certification Rules. If the applicant’s application is received through the Portal of e-Services, the confirmation shall be automatically sent to the applicant through the Portal of e-Services without delay.

The Certificates are issued for the period of five years – to an entity which complies to the requirements laid down in Clauses 11 and 12 of the Certification Rules – or for the period of validity of the certificate where the entity applies for an amendment of the certificate (by supplementing it and/or updating the data indicated in the certificate).

In accordance with Resolution No 937 of the Government of the Republic of Lithuania “On the approval of the description of licensing grounds” of 18 July 2012, SEI issues and amends the certificates (by supplementing and/or updating the data indicated in the certificate), suspends the validity thereof, cancels the suspension of validity of the certificates, cancels their validity using the state information system created and administered by the State enterprise Centre of Registers for processing of the data and information of the licences issued to entities at one place (hereinafter – the Information System of Licences). By the entity’s (applicant’s) request, the Certificates may be also issued in a hard copy in the form indicated in Annex 5 to the description signed by the Head of SEI. The certificate shall contain the information specified in Clause 40 of the Certification Rules.

In order to obtain, replace a certificate (by supplementing and/or updating the data indicated in the certificate), to suspend validity of the certificate, to cancel the suspension of validity of the certificate, to cancel the certificate, an entity shall present the following documents: personally in the office of SEI, by mail or electronically through the Contact Centre of Services and Products or online through the portal of administrative and public e-services E-Government Gateway (hereinafter – the Portal of e-services).

In addition, the entity’s documents may be presented and the application may be filled up by a representative of the entity authorised to represent the entity in accordance with the procedure laid down by the legal acts who has submitted a power of attorney and a personal identity document or, when applying by mail, a copy thereof. Where an entity presents the documents through the Portal of e-Services of SEI, its identity is confirmed on the basis of the data of the Population Register and/or the Register of Legal Entities of the Republic of Lithuania.

The documents on an entity – legal person may also be submitted through the Portal of e-Services by e representative of the applicant – legal entity authorised by the manager of the legal entity through the Portal of e-Services. Where the documents are submitted to SEI by other channels than the Portal of e-Services, the entity must submit the application by filling up the form presented in Annex 1 to the Description.

The state fee in the following amount shall be paid for issuance of the certificate in accordance with Resolution No 1442 of the Government of the Republic of Lithuania amending the Resolution No 158 of the Government of the Republic of Lithuania of 15 December 2000 “On the approval of the list of the specific amounts of state fees and of the rules for payment and reimbursement of the state fee“ of 15 December 2014:

1. The enterprises which have less than 10 employees shall pay 83.- euros;

2. The enterprises which have less than 50 employees shall pay 139.- euros;

3. The enterprises which have 50 or more employees shall pay 194.- euros;

4. Replacement of a certificate for the operation of the energy facilities – 46.- euros.

The state fee shall be paid to the budget revenue accounts of the State Tax Inspectorate, payment code 5782.

An entity must submit an application in the prescribed form (download a file), where the application is filled up not on the Portal of e-Services.

The application shall contain the following information:

  1. The entity’s (legal person’s) name, legal form, code, registration address, number of employees of the legal entity, telephone and fax numbers, e-mail address, of the entity’s (natural person’s) name and surname, personal identification number (if any), exact date of birth, address, telephone number and e-mail;
  2. The type of the certificate applied for;
  3. If the entity is a citizen of a Member State or another natural persons who benefit from the rights of movement within the Member States conferred upon them by European Union legal acts, and applies for a certificate for the engagement in the operation of the energy facilities, he/she must present the respective document supporting this right to SEI;
  4. The desired method to get information of the decisions adopted from SEI;
  5. The authorised person of the legal entity;
  6. The documents enclosed.

The entity’s application shall be accompanied by the following documents:

  1. The list of the energy facilities operation works that the entity intends to perform;
  2. The list of available main technological, normative and technical documents indicating the technical data of the operated facilities, recommended operation procedures, etc., necessary for the performance of the indicated works;
  3. The list of the available main technical, technological equipment and devices necessary for the performance of the works indicated in the application, as well as the list of personal means of protection necessary to ensure work safety;
  4. A document of certification of the work managers and specialists for the operation of the energy equipment specified in Annex 2 to the Description (dowloand a file);
  5. Information of the agreements of lease or lending of equipment or devices stating the numbers of the agreements and information of the client and the lessor;
  6. A document evidencing the payment of the determined state fee for the verification whether the entity is ready to perform qualified operation of energy equipment approved by Resolution No 1442 of the Government of the Republic of Lithuania amending the Resolution No 158 of the Government of the Republic of Lithuania of 15 December 2000 “On the approval of the list of the specific amounts of state fees and of the rules for payment and reimbursement of the state fee“ of 15 December 2014, where the payment is made by other methods than through the Portal of e-Services;
  7. A list of works performed during the recent two years (in cases where a holder of the certificate applied for the certificate);
  8. Information of the type, number and date of issue of the possessed certificate (shall be indicated only in cases where the certificate is issued to an operating entity or in case of replacement of a certificate).

The forms of the applications and enclosed documents are available on the website of SEI vei.lrv.lt, at the section “Services” (please select the service “Issuing certificates of energy equipment operation activities” (Prašymo išduoti (pakeisti) atestatą forma No 5).

The application must be drawn up in the official language or to be translated to the official language in accordance with the procedure laid down by the laws, except the cases where the application is submitted to SEI by an authority of a foreign country or an international organisation in accordance with the laws of the international legals acts.

If an applicant who is an entity of another member State has submitted an application in the prescribed form and documents evidencing that the legal acts of the Member State of its incorporation entitled it to operate energy equipment to SEI, the assessment of the conditions of its activities shall not be carries out, and a verification of the documents submitted and the data indicated in them shall be sufficient. Energy employees of legal entities incorporated in another Member State or their establishments must comply with the requirements laid down in the Description of the Procedure for Certification of Employees who Construct and Operate Energy Facilities and Equipment approved by Order No. 1-220 of the Minister of Energy of the Republic of Lithuania “On the approval of the description of the procedure for certification of employees who construct and operate energy facilities and equipment” of 7 November 2012. Other procedures for issuing the certificate shall be carried out in accordance with the procedure laid down in the Certification Rules.

In cases where an entity submits the application and pays the state fee through the Portal of e-Services, the identity of the entity shall be confirmed on the basis of the data of the Population Register and/or the Register of Legal Entities of the Republic of Lithuania, therefore the entity is nor required to present a copy of the extract from the Register of Legal Entities and a document evidencing the payment of the state fee in the determined amount.

If the entity is a citizen of another Member State or another natural person who benefits from the rights of movement within the Member States conferred upon them by European Union legal acts, and applies for the certificate, SEI, in accordance with the Law on the Legal Status of Aliens of the Republic of Lithuania, shall check whether this person has a document evidencing and/or granting this right. If there are reasonable doubts concerning the document presented by the person, SEI shall address the Migration Department under the Ministry of the Interior asking for the respective information.

The authority issuing the certificates shall have the right to apply to the responsible authority of the respective Member State for the respective information of applicants of other Member States in accordance with the procedure laid down by Resolution No 185 of the Government of the Republic of Lithuania “On the use of the internal market information system of the European Union in the Republic of Lithuania” of 9 March 2009 through the internal market information system.

30 calendar days from the date of receipt of all required documents. If an entity presents additional data or documents or changes them, by eliminating the circumstances which prevent issuance or replacement of a certificate, and does this before SEI adopts the decision to issue or replace the certificate, or to refuse issuing or replacing it, the issuance time limit shall start again from the date of the registration of the additional documents with SEI.

Planning and Control Division of SEI. The contact data, and the addresses of the place of application and indicated at the section “Structure and Contacts” of SEI website vei.lrv.lt. Applications at the indicated place are accepted on working days during the office hours of SEI.

Last updated: 12-05-2017